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Intranet Home » Information Technology » Sending Mass Emails to Students

SENDING MASS EMAILS TO STUDENTS

These items are needed for Information Technology to send out a mass email. Please obtain all the following and then email the request to District.MassEmails@gcccd.edu.

  • Subject line
  • Body of text
  • Signature/contact on email
  • Date needed by (Please allow 5 business days for IT setup, A&R approvals, and possible vendor spam review)
  • Email approval is needed from the A&R Dean or Supervisor of the sending college (cc'd to District.MassEmails@gcccd.edu). The exception is an email that includes a college president's signature.
  • The A&R Dean or Supervisor of the sister college also needs an email copy as notification.

IMPORTANT - How to format the data in your CSV and Excel files

    • OR you can request a Semester list from IS (Please be as detailed as possible.  [e.g. All currently enrolled students at both Grossmont and Cuyamaca for the Term 2018 Fall])

 

FREQUENTLY ASKED QUESTIONS:

Why is notification needed for both colleges?

Notification to both A&R Deans ensures that:

  • topics are appropriate for mass emails
  • we do not overwhelm students with too many mass emails
  • both colleges have the opportunity to include their students on an email
  • there is an opportunity to alter wording before the email is sent
  • event information is complete (eg: where and when an event takes place) and proofread for spelling and grammar

Can we attach files?

We cannot attach files. We will format the email as close as possible to the submitted text. Options are to:

  • provide the information as text in the body of the email
  • direct the email receiver to a web page containing the document
  • post the document within our Constant Contact system and link to it from the body of the email

Who can I contact for more information?

Contact District.MassEmails@gcccd.edu

 

 


A Member of the Grossmont-Cuyamaca Community College District