Below are Training Manuals, Video Links, and more. For additional training resources, visit the Quick Reference Page.
With Workday Recruiting, any employee currently receiving a GCCCD paycheck must apply using the Internal Application Process. Employees who inadvertently apply using the external careers site will have their application withdrawn from the pool and will be invited to apply through the internal process.
Applying as an internal is a three-step process.
Check out the resources below for step-by-step processes on how to complete these tasks in Workday.
I want to Apply Internally through Workday.
Please visit the Benefits Department webpage for support with Open Enrollment through Workday and additional questions about Benefits. If you would like to view your current benefit elections please check out the resource below:
I want to view my current benefit elections
I want to update my beneficiary for life insurance
I have a qualifying life event and wish to change my benefits
I have questions about Open Enrollment
Workday provides all GCCCD employees the tools needed to update and maintain employee information and data. Check out the resources below for step-by-step processes on how to complete these tasks in Workday.
Login to Workday
https://www.myworkday.com/gcccd
I want to Login to Workday On Campus
I want to Login to Workday Off Campus
I want to Bookmark the Workday site in my webbrowser
I want to create a Desktop Shortcut for the Workday site on my computer
I am a STUDENT Hourly Employee and I am having login issues
I am a new hire - Login Information
Navigate & Customize Workday
I want to add more applications to my homepage
How do I navigate back to the homepage?
I want to update my search preferences
How do I create and Manage Favorites in Workday?
Manage/Update Personal Information
I want to review/change my contact information
I want to review/change my personal information
I want to review/change my emergency contact information
I need to change my legal name
I want to change my preferred name in Workday
I want to add my photo to Workday
Worker Profile
I want to view my worker profile
I want to view my organizational chart
I want to view my compensation
Workday Inbox & Delegations
What is the Workday Inbox?Workday provides a system of record for all Payroll function at GCCCD. Workday provides you the ability to access all information related to Pay including accessing Payslips, Payment Elections (including Direct Deposit) and Tax Documents. Check out the resources below for step-by-step processes on how to complete these tasks in Workday.
Payslips
I want to view and print my Payslips
Payment Elections - How I Get Paid
I want to update or add a direct deposit account
I want to receive reimbursements through direct deposit
Tax Elections & Documents
I want to update my state and federal tax withholdings
I want to access last years W2
Compensation & Salary Schedules
Workday can show you your overall compensation. For additional information regarding salary schedules please visit the Human Resources Website to access this information as the schedule is not located in Workday.
I want to view my compensation
Goods Requisitions
Most requisitions will be regular requisitions when ordering items or things. The following applies to all Goods Requisitions:
I need to create a Regular Requisitions
I need to add Sales Tax to my Line Items
I need to Add Freight/Shipping to Requisition
I need to complete a change order to a goods requisition
I need to add a discount to my requisition
My supplier is not in the Workday system
Assets Generating Requisitions
I need to create an asset generating requisition
Service Requisitions
Service Requisitions have replaced the Request for Contract (RFC) form. The following applies to Service Requisitions:
Spend categories include but are not limited to: 5110, 5120, 5350, 5610, 5640, 5620
I need to create a Service RequisitionsBlanket Purchase Order Requisitions
Blanket POs used to be known as Open POs and follow the same rules as Open POs in IFAS. The following applies to all blanket purchase order requisitions:
I need to create a Blanket Purchase Order Requisitions
I need to add Sales Tax to my Line Items
I need to complete a change order to a blanket purchase order requisition
My supplier is not in the Workday system
Manage My Requisitions
Any questions that you have regarding Purchase Requisitions and Purchase Orders, please contact the Purchasing and Contracts Department directly at: x7585
Purchase Requisition Frequently Asked Questions
How do I find my requisitions in the system once they are created?
With Workday Recruiting, all screening of job applications is completed within the system. If you have any questions, please reach out to your Senior Recruiter in Human Resources.
If you are currently serving on a search committee or are a chair/coordinator/dean hiring adjunct review the resources below for step-by-step processes on how to screen in Workday.
I want to screen applications in an adjunct pool.
I am on a search committee and want to screen applications.
I am the chair of a search committee and want to select candidates for first interview.
Workday functions as GCCCD's time reporting software for many of our employees. Workday provides you the ability to report time on a WEEKLY basis. Each employee classification reports time differently in Workday. Please locate your employee classification below and check out the relevant resources below for step-by-step processes on how to complete these tasks in Workday.
Classified Employees and Confidential Assistants
Time Reporting
How often do I report my time?Time Off Reporting/Requests
I need to request time offManagers & Supervisors
All managers and supervisors are only required to report when they are taking time off and are not required to reports hours worked. As a result, time off requests must be made in advance or immediately following your return from an absence.
Time Off Reporting/Requests
I need to request time off
I need to view my time off requests
I need to view my time off balances
I need to cancel a time off request that has been submitted but not approved
I need to change a time off request that has already been approved
I need to cancel a time off request that has already been approved
Time Approvals
Time Approvals Tips and TricksTime Off Approvals
I need to view my team's Time Off and Leaves CalendarFull-Time Librarians & Counselors
Full Time Librarians and Counselors are only required to report when they are taking time off and are not required to reports hours worked. As a negative time reporter you ONLY need to report the time when you are not here through your sick leave or other time off plans. You can request time off in a full day quantity or half day quantity. Your Time Off Quantity is Days NOT Hours.
I need to request time off
I need to view my time off requests
I need to view my time off balances
I need to cancel a time off request that has been submitted but not approved
I need to change a time off request that has already been approved
I need to cancel a time off request that has already been approved
Adjunct Librarians
I need to enter my weekly hoursAdjunct Counselors
I need to enter my weekly hoursFaculty: Academic Non-Classroom Time Entry
I need to enter my weekly hoursThe following resources apply to any employee in one of the following classifications: NANCE, Classified Substitutes, Not-for-Credit, Professional Experts, Short Term, Student Workers including Federal and CalWORKS Work Study students.
I am a STUDENT Hourly Employee and I am having login issues
Time Reporting
How often do I report my time?
I need to enter my time for the week
I need to clear all time blocks on my time entry screen
Sick Leave
I need to request sick leave
I need to view my sick leave requests
I need to view my sick leave balances
I need to cancel a sick leave request that has been submitted but not approved
I need to change a sick leave request that has already been approved
I need to cancel a sick leave request that has already been approved
Timekeeper Reviewer is a role that is identified by a manager or supervisor who would like to provide access to an employee to review other employees time entry. If you do not have access to the "Team Time" application in Workday, you have not been identified as a timekeeper reviewer in the Workday system.
Managers: to request an employee be assigned a Timekeeper Reviewer role in Workday, please contact the Human Resources Department (x7572) for instructions on how to complete this.
What is a Timekeeper Reviewer's responsibilities?